SAP Concur Expense · Arazzo Workflow

SAP Concur Create Report and Add Entry

Version 1.0.0

Create a draft expense report, add an expense entry to it, then read the report back.

1 workflow 1 source API 1 provider
View Spec View on GitHub Expense ManagementFinancial ManagementReceiptsReimbursementReportingSAPTravelArazzoWorkflows

Provider

sap-concur-expense

Workflows

create-report-add-entry
Create a draft expense report and add an expense entry to it.
Creates a report header, then creates a child expense entry referencing the new report ID, and finally reads the report header back to verify the result.
3 steps inputs: businessPurpose, comment, expenseTypeCode, policyID, reportName, transactionAmount, transactionCurrencyCode, transactionDate, vendorDescription outputs: entryID, reportID, total
1
createReport
createExpenseReport
Create the draft expense report header.
2
addEntry
createExpenseEntry
Add an expense entry to the newly created report.
3
getReport
getExpenseReport
Read the report header back to confirm the entry was attached.

Source API Descriptions

openapi
sapConcurExpense https://raw.githubusercontent.com/api-evangelist/sap-concur-expense/refs/heads/main/openapi/sap-concur-expense-report-openapi.yml

Arazzo Workflow Specification

sap-concur-expense-create-report-add-entry-workflow.yml Raw ↑ 
arazzo: 1.0.1
info:
  title: SAP Concur Create Report and Add Entry
  summary: Create a draft expense report, add an expense entry to it, then read the report back.
  description: >-
    The foundational SAP Concur Expense flow. It creates a new draft expense
    report header, adds a single expense line item (entry) to that report using
    the returned report ID, and then retrieves the report header to confirm the
    entry was attached and the running total updated. Every step spells out its
    request inline so the flow can be read and executed without opening the
    underlying OpenAPI description.
  version: 1.0.0
sourceDescriptions:
- name: sapConcurExpense
  url: ../openapi/sap-concur-expense-report-openapi.yml
  type: openapi
workflows:
- workflowId: create-report-add-entry
  summary: Create a draft expense report and add an expense entry to it.
  description: >-
    Creates a report header, then creates a child expense entry referencing the
    new report ID, and finally reads the report header back to verify the result.
  inputs:
    type: object
    required:
    - reportName
    - expenseTypeCode
    - transactionDate
    - transactionAmount
    - transactionCurrencyCode
    properties:
      reportName:
        type: string
        description: The name of the new expense report.
      comment:
        type: string
        description: Optional comment for the report header.
      policyID:
        type: string
        description: Optional expense policy ID to apply to the report.
      expenseTypeCode:
        type: string
        description: Expense type code for the entry (e.g. BUSML, AIRFR, HOTEL).
      transactionDate:
        type: string
        description: Date of the expense transaction (YYYY-MM-DD).
      transactionAmount:
        type: number
        description: Amount of the transaction in the transaction currency.
      transactionCurrencyCode:
        type: string
        description: ISO 4217 currency code of the transaction (e.g. USD).
      vendorDescription:
        type: string
        description: Optional vendor or merchant name for the entry.
      businessPurpose:
        type: string
        description: Optional business purpose for the entry.
  steps:
  - stepId: createReport
    description: Create the draft expense report header.
    operationId: createExpenseReport
    requestBody:
      contentType: application/json
      payload:
        Name: $inputs.reportName
        Comment: $inputs.comment
        PolicyID: $inputs.policyID
    successCriteria:
    - condition: $statusCode == 200
    outputs:
      reportID: $response.body#/ID
      reportURI: $response.body#/URI
  - stepId: addEntry
    description: Add an expense entry to the newly created report.
    operationId: createExpenseEntry
    requestBody:
      contentType: application/json
      payload:
        ReportID: $steps.createReport.outputs.reportID
        ExpenseTypeCode: $inputs.expenseTypeCode
        TransactionDate: $inputs.transactionDate
        TransactionAmount: $inputs.transactionAmount
        TransactionCurrencyCode: $inputs.transactionCurrencyCode
        VendorDescription: $inputs.vendorDescription
        BusinessPurpose: $inputs.businessPurpose
    successCriteria:
    - condition: $statusCode == 200
    outputs:
      entryID: $response.body#/ID
  - stepId: getReport
    description: Read the report header back to confirm the entry was attached.
    operationId: getExpenseReport
    parameters:
    - name: id
      in: path
      value: $steps.createReport.outputs.reportID
    successCriteria:
    - condition: $statusCode == 200
    outputs:
      total: $response.body#/Total
      approvalStatusCode: $response.body#/ApprovalStatusCode
  outputs:
    reportID: $steps.createReport.outputs.reportID
    entryID: $steps.addEntry.outputs.entryID
    total: $steps.getReport.outputs.total